All adults are welcome to volunteer, including FHS Parents, grandparents, and alumni who graduated at least 2 years ago, as well as family friends volunteering along side an FHS family member. While a number of volunteers are needed for the event itself, we need a fully staffed volunteer committee in order to put on this event.
The following is a description of all of the committee positions. Those that still need to be filled for the 2021-22 school year are highlighted in yellow. Please consider sharing your talents on our Project Graduation Planning Committee.
THIS POSITION IS CURRENTLY FILLED BUT NEEDS A SHADOW THIS YEAR TO ASSUME RESPONSIBILITIES IN THE 2022-23 SCHOOL YEAR.
Oversees the entire event and works with each officer and committee chairperson to keep the event organized and on-schedule. Schedules and leads committee meetings, as needed, throughout the school year. Communicates with school administration on any matters relevant to the event. Manages communications with the venue site and annual licensing matters related to insurance, Secretary of State, gaming, etc.
THIS POSITION IS CURRENTLY OPEN.
Assists the Director in all matters related to the event. Ideally, this person would fulfill the role of Director when the Director steps down.
THIS POSITION IS CURRENTLY FILLED BUT NEEDS A SHADOW THIS YEAR TO TAKE OVER IN 2022-23 SCHOOL YEAR.
Handles all financial matters related to the event and committee, including income and expenses. Manages the budget. Keeps the checking account up-to-date. Writes all checks for payments and reimbursements. Files annual Federal and State tax returns.
Records and types up the minutes at all meetings, keeping a written file of all meeting notes.
Is responsible for overall decorations at the venue site. This committee person has creative license to bring new ideas to existing set-up. While some work may be done throughout the school year if gathering new decorations, this committee does most of its work during the set-up days two days prior to the event itself.
THIS POSITION NEEDS A CO-CHAIR WHO IS WILLING TO TAKE OVER AS CHAIRPERSON IN 2022-23.
Is responsible for coordinating all entertainment the night of the event, including securing a DJ, scheduling inflatables and Best Buy gaming systems, and handling overall floor plan of the event. This committee chair has creative license to bring in new sources of entertainment to fit within the venue, budget and time constraints of the evening. This committee is involved throughout the year with the majority of its work done during the set-up days two days prior to the event. The Entertainment Chair is required to be present the entire night of Project Graduation itself.
Food Court Chair
Is responsible for securing all donated food and drink items for the two set-up days and the event itself. Beginning in March, this person contacts restaurants/vendors from an existing list of annual donors and coordinates pick-up or delivery of items. This committee does most of its work in March with follow-up the week prior to the event. The Committee Chair is required to be present for at least the first shift the night of Project Graduation, in order to coordinate set-up of food and drinks in the food court area and volunteer break room.
THIS POSITION IS CURRENTLY OPEN.
This school year we will only be doing one fundraiser, the sellling of Blue Harbor Car Wash Coupons. This fundraiser will take place over two weeks in early December. The Fundraising Chair will work with the Social Media Chair to coordinate advertising of the sale and will collect payment and handle distribution of coupons to those who have purchased.
Is responsible for collecting and organizing donated prize items as well as purchasing prizes. This person works closely with the Sponsorship Chairperson in following up with sponsor solicitations. While most of the prize coordination occurs in the month leading up to the event, the prudent Prizes Chair can be looking for prize deals throughout the year (ie. Black Friday deals!). The Prize Chairperson is required to be present throughout the entire night of Project Graduation as the Chair manages the distribution of prizes throughout the night.
Is responsible for coordinating the volunteer security team and local law enforcement officers assigned to our event. The Security team’s role is to redirect any grads who may not be following the rules at the event. The Security team works outside the venue as students gather and then moves inside once the doors open. This Chairperson is required to arrive one hour before the event begins and stay at least through the first shift of the night.
Social Media Chair
Is responsible for managing all Project Grad Facebook postings and communications and has creative license to use other social media platforms that are appropriate for our organization. This position is active throughout the entire school year but does not demand a significant time commitment.
WHILE THIS POSITION IS CURRENTLY FILLED, A CO-CHAIR WOULD BE MOST WELCOMED!
Is responsible for updating our PG sponsorship brochure, coordinating a mailer to an existing list of prior sponsors, and then following up with sponsors, as needed. The Sponsorship Chair may also reach out to any additional potential sponsors. The bulk of this committee’s work takes place between January and April.
Ticket Sales Chair
Is responsible for coordinating the sale of tickets to the event and depositing the money collected. This position volunteers at various times throughout the year, based on ticket sale promotions. This may include periodically selling tickets at the school during lunch times as well as periodically checking in at Student Services to collect any ticket orders turned in. The Ticket Sales Chair will work in conjunction with Welcome Check-in and the Prize Team the day before and the day of the event. The Ticket Sales Chair is required to volunteer at least for the first shift the night of the event as tickets are sold at the door.
Is responsible for collecting volunteer forms and filling in the volunteer positions for the night of the event. The Volunteer Coordinator also communicates with the volunteers themselves to confirm their role. Most of this communication is done via email. Most of this volunteer time occurs in April leading up to the event. The Volunteers Chair is required to be present for the first shift the night of the event and at the transition to the second shift.
THIS POSITION IS CURRENTLY OPEN. WE WOULD LIKE AN UNDERCLASSMAN PARENT TO COMMIT TO THIS POSITION THROUGH THE 2022-23 SCHOOL YEAR.
Is responsible for updating information on the website as needed. This is done throughout the year but is not a significant time commitment. This position requires familiarity with the website builder platform WIX.
Welcome Check-In Chair
Is responsible for organizing the checking in of grads the night of the event. This person also creates all the name badges/IDs for the grads. This position requires contacting the school system IT department in April to get a list of grads in order to create the name badges. The Welcome Check-in Chair is required to be present the day before the event to set up the check in area and is also required to be present for the first shift the night of the event itself.
PLEASE EMAIL US WITH ANY INQUIRIES OR TO SIGN-UP: