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Agenda for Project Graduation Meetings:

Meeting Location: The meetings will be held in the school library.

  • August 24th at 6:30PM

    • Welcome and Introduction

    • Review of Project Graduation Goals and Objectives

    • Discussion of Budget and Fundraising Activities

    • Assigning Committees and Responsibilities

    • Setting Meeting Schedule for Upcoming Months

    • Any Other Relevant Business

  • September 26th at 6:30PM

    • Progress Report on Fundraising Activities

    • Committee Updates and Status Reports

    • Brainstorming Session for Event Ideas and Themes

    • Discussion on Venue any Updates

    • Review of Vendor Options (Entertainment, Party Rooms, etc.)

    • Task Assignments for the Upcoming Month

  • October 24th at 6:30PM

    • Fundraising Update and Evaluation of Efforts

    • Finalizing Event Theme and Activities

    • Entertainment Decisions

    • Safety and Security Planning

    • Update on Sponsorship Opportunities

    • Planning for Ticket Sales and Marketing Strategies

  • November - No Meeting (Focus on Individual Tasks and Committees)

  • December - No Meeting (Holiday Break)


  • January 30th at 6:30PM

    • Review of Progress and Accomplishments Thus Far

    • Ticket Sales and Marketing Update

    • Finalizing Event Logistics and Timeline

    • Volunteer Recruitment and Training

    • Graduation Night Program Development

    • Discussion of Graduation Night Prizes and Giveaways

Mardi Gras Break Feb. 12th-16th

  • February 27th at 6:30PM

    • Event Logistics Finalization and Run-through

    • Safety and Emergency Response Plan Review

    • Evaluation of Sponsorship and Donations

    • Volunteer Coordination and Reminders

    • Ticket Sales and Attendance Tracking

    • Any Last-Minute Adjustments and Decisions

  • March 26th at 6:30PM

    • Full Event Workflow

    • Coordination with School Staff and Administration

    • Graduation Night Program Printing and Distribution

    • Review of Graduation Night Rules and Guidelines

    • Volunteer Final Instructions and Reminders

    • Any Outstanding Issues or Concerns Addressed

Easter Break April 1st-5th

  • April 23rd at 6:30PM

    • Final Preparations and Double-Checking

    • Assigning Roles for the Graduation Night

    • Final Volunteer Briefing and Instructions

    • Ticket Sales Deadline and Final Numbers

    • Final Meeting with Vendors and Service Providers

    • Finalize Event Schedule and Program

  • May - To Be Determined (TBD)

    • The May meeting will be dedicated to evaluating the success of the project, gathering feedback, and discussing any future plans or initiatives.


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