Agenda for Project Graduation Meetings:

Meeting Location: The meetings will be held in the school library.

• August 24th at 6:30PM

  • Welcome and Introduction

  • Review of Project Graduation Goals and Objectives

  • Discussion of Budget and Fundraising Activities

  • Assigning Committees and Responsibilities

  • Setting Meeting Schedule for Upcoming Months

  • Any Other Relevant Business

• September 26th at 6:30PM

  • Progress Report on Fundraising Activities

  • Committee Updates and Status Reports

  • Brainstorming Session for Event Ideas and Themes

  • Discussion on Venue any Updates

  • Review of Vendor Options (Entertainment, Party Rooms, etc.)

  • Task Assignments for the Upcoming Month

• October 24th at 6:30PM

  • Fundraising Update and Evaluation of Efforts

  • Finalizing Event Theme and Activities

  • Entertainment Decisions

  • Safety and Security Planning

  • Update on Sponsorship Opportunities

  • Planning for Ticket Sales and Marketing Strategies

• November - No Meeting (Focus on Individual Tasks and Committees)

• December - No Meeting (Holiday Break)

• January 30th at 6:30PM

  • Review of Progress and Accomplishments Thus Far

  • Ticket Sales and Marketing Update

  • Finalizing Event Logistics and Timeline

  • Volunteer Recruitment and Training

  • Graduation Night Program Development

  • Discussion of Graduation Night Prizes and Giveaways

Mardi Gras Break Feb. 12th-16th

• February 27th at 6:30PM

  • Event Logistics Finalization and Run-through

  • Safety and Emergency Response Plan Review

  • Evaluation of Sponsorship and Donations

  • Volunteer Coordination and Reminders

  • Ticket Sales and Attendance Tracking

  • Any Last-Minute Adjustments and Decisions

• March 26th at 6:30PM

  • Full Event Workflow

  • Coordination with School Staff and Administration

  • Graduation Night Program Printing and Distribution

  • Review of Graduation Night Rules and Guidelines

  • Volunteer Final Instructions and Reminders

  • Any Outstanding Issues or Concerns Addressed

Easter Break April 1st-5th

• April 23rd at 6:30PM

  • Final Preparations and Double-Checking

  • Assigning Roles for the Graduation Night

  • Final Volunteer Briefing and Instructions

  • Ticket Sales Deadline and Final Numbers

  • Final Meeting with Vendors and Service Providers

  • Finalize Event Schedule and Program

• May - To Be Determined (TBD)

  • The May meeting will be dedicated to evaluating the success of the project, gathering feedback, and discussing any future plans or initiatives.